If you are a landlord and your property is equipped with any gas appliances then you have three primary responsibilities for gas safety within the property.
A Gas Safety Certificate, also known as a CP12 or a Gas Safety Record, is a document which confirms a Gas Safety check has been carried out at a specific property. The Gas Safety Certificate can only be completed by a Gas Safe registered engineer.
Your Gas Safety Certificate will look like this:
This is an important document that confirms all gas appliances and installations within a property are safe to use.
You are responsible for all gas appliances that you make available to a tenant. This includes gas boilers, gas ovens, gas stoves and any handheld appliances that use gas. If the tenant brings a gas appliance into the property, they are responsible for ensuring it is safe to use.
If your property has gas appliances you have a legal obligation to provide a Gas Safety Certificate before you let your property. The Gas Safety Regulations 1998 place responsibility on the landlord to ensure that all gas appliances and fixtures are well maintained and safe to use.
Your Gas Safety Certificate lasts for 12 months, so you should schedule a safety check on all of your gas appliances every year. Up until April 6th 2018, a Gas Safety Certificate would last for 12 months from the date of the last inspection. This led many landlords to secure a safety check every 10-11 months to ensure that there was no lapse in coverage.
However, this was deemed to be unfair on landlords since the Gas Safety Certificates would overlap and they would have to pay more for a shorter period of time. The rules have now been changed so that any Gas Safety check performed within the last two months of a current Gas Safety Certificate will be treated as if it had been performed on the last day of the current certificate.
If you have a new gas appliance installed, you do not need a new Gas Safety Certificate. You do not have to renew your current certificate when new residents move in, you simply have to provide them with a copy of the current valid certificate.
You must keep your Gas Safety Certificate in a safe place. You should keep the original Gas Safety Certificate and provide your tenants with a copy within 28 days of the checks being carried out. New tenants will need a copy of the certificate before they can move into the property.
Yes. If you own multiple properties, you will need an individual Gas Safety Certificate for each property. Whether you have one property or 15 properties, you will need a separate Gas Safety Certificate for each one.
To secure your Gas Safety Certificate, you will need to find a Gas Safe registered engineer. You can call 0800 408 5500 to find one in your area.
To book a Gas Safety check, you will need to contact a Gas Safe registered engineer. With YourRepair, your annual Gas Safety check is included in all landlord cover packages.
Yes, but only if your engineer is fully qualified and gas safe registered. To legally carry out Gas Safety checks and to issue Gas Safety Certificates, an engineer must be on the Gas Safe Register.
Only a Gas Safe engineer can issue a Gas Safety Certificate. Before allowing anyone to work on gas appliances or installations in your home or at one of your rental properties, you should always ask to see their Gas Safe Register ID card. All Gas Safe engineers will carry one of these cards.
The cost of your Gas Safety Certificate will vary depending on the following factors:
If you do not have landlord boiler cover, then a single Gas Safety check could cost in the region of £60 - £100. It’s best to shop around if you are looking for a good deal, but be sure to check the credentials of anyone offering to carry out Gas Safety checks. If they are a lot cheaper than competitors, be sure to check their Gas Safe ID in advance.
Gas Safety Certificates are required by law. If you rent out a property that does not have a valid Gas Safe Certificate, you could risk a fine and even imprisonment.
If a tenant is being difficult for whatever reason and will not allow access to the property for the Gas Safety checks to be carried out, you must take all reasonable steps to gain access. Gas Safety is the landlord’s responsibility, so you cannot simply give up if the tenant refuses access.
You must give your tenant 24 hours’ notice and they must agree to the inspection before you can enter the property. If the tenant refuses entry, you must keep trying. In the rare event that your tenant will not allow access to the property, consider the following steps:
Only in an emergency will a landlord be allowed to gain access to a property by force. This would include situations such as a flood or fire.
To find out more about gas safety and your obligations as a landlord, you can go to the Gas Safe Register website or the HSE website. This will tell you more about Gas Safety, Gas Safety Certificates and Gas Safe Registered Engineers.